Exhibitor Portal
Fourth International Slope Stability in Mining Conference
27-29 October 2025 | Vancouver Convention Centre, Vancouver, Canada
Exhibitor information
We look forward to helping you make the most of your sponsorship and exhibition of the SSIM 2025 conference. Here, you will find all the information you will need to prepare for your exhibit at the event. If you have any questions, please do not hesitate to email us.
Beware of Scammers
Please beware of people offering to sell this event’s delegate list. We reassure you we do not sell our data to third parties. We urge you not to give out credit card details or other personal information to anyone contacting you offering to sell details of attendees to our events. For more information, please refer to the UWA Privacy Policy.
Key Contact Details
Australian Centre for Geomechanics
Jo Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au
Christine Neskudla
Business Manager
Phone: +61(8) 6488 3080
Mobile: +61 (0)410 427 389
Email: christine.neskudla@uwa.edu.au
Exhibition Company – Show in Motion
Tanya Riznek
Senior Event Coordinator
Phone: +1 604-599-1440 ext 202
Email: tanya@showinmotion.com
Web: showinmotion.com
Vancouver Convention Centre Contact
Alana Magalhaes
Exhibit Services Coordinator
Phone: +1 236-334-5865
Email: amagalhaes@vancouverconventioncentre.com
Web: vancouverconventioncentre.com
Print Company
Minuteman Press
Amir Ketabchi
Phone: +1 604-558-2858
Email: amir@minutemanpress.com
Web: Minuteman Press East Vancouver
Key Dates
Key Exhibition Timings*
*Timings are in Pacific Standard Time (PST) and are subject to change, please check this page for most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 29 October. Show in Motion will begin to break down the booths from 15:00 (PST).
Key Deadlines
| Date | Requirement |
|---|---|
|
Tuesday 30 September |
Delegate bag insert descriptions to ACG for approval |
|
Tuesday 30 September |
Register all staff (including complimentary). If event is a sell-out, we cannot guarantee complimentary passes after this date. |
|
Tuesday 30 September |
If applicable in your entitlements, sponsor advertisements for the onsite program supplement due. |
|
Friday 3 October |
Completed exhibitor requirements form back to exhibition supplier. Please note, custom booths may require more bump in time and incur an additional cost. Please flag with the ACG. |
|
Sunday 5 October |
Completed exhibitor requirements form back to Vancouver Convention Centre. (Advanced rate deadline. Orders made after this will incur a higher fee.) |
|
Friday 17 October |
Delegate bag insert delivery to Show in Motion. See delegate bag insert section for more information. |
|
Friday 17 October |
Exhibitor booth materials delivery to Show in Motion. See delivery information section for more details. |
|
Tuesday 21 October |
Deadline for all orders through Vancouver Convention Centre. |
|
Sunday 26 October |
Exhibitor bump in (set up) in Grand Ballroom 1 from 13:00 PST. |
|
Wednesday 29 October |
Exhibitor bump out (break down) after last afternoon break. Exhibition supplier will commence breakdown at 15:00 (PST). |
| 26 October | 27 October | 28 October | 29 October | |
|---|---|---|---|---|
|
Bump in |
13:00 |
|
|
|
|
Exhibition Opens |
17:00* |
07:00 |
08:00 |
08:00 |
|
Morning Break |
|
10:45 |
10:48 |
10:45 |
|
Lunch |
|
12:35 |
12:40 |
12:35 |
|
Afternoon Break |
|
14:55 |
15:00 |
14:45 |
|
Exhibition Closes |
|
17:15 |
17:15 |
15:15** |
|
Bump Out |
|
|
|
15:15** |
* Pre-registration for the conference is available at this time, at the registration desk.
** Bump out occurs at the end of the afternoon tea break.
Booth Information
Included in the cost of exhibiting is one standard single exhibition booth, unless other arrangements have been agreed upon. Specifications are as follows:
- Single pipe and drape booth size – 10′ (3m) wide x 10′ (3m) deep, 8′ (2.4m) high drape back wall, 4′ (1.2m) high drape side wings.
- 1 x 6′ (1.8m) long skirted display table and 2 x chairs.
- 1 x paper booth identification number sign.
- Power – 1 x standard 15amp power outlet per 3×2 m booth. If you require additional outlets, higher voltage, or special placement, please order directly through the Vancouver Convention Centre. Additional costs will be the exhibitor’s responsibility.
- Access to Wi-Fi Network:
SSID: SSIM 2025
Password: OpenPit25
Please note: lighting is not included in the booth and can be rented if required.
Our exhibition hire company has a wide range of booth furniture and display items for hire. These can be seen in the exhibitor manual, or online at showinmotion.com/trade-show-rentals
Please ensure your order forms are returned by 3 October 2025 and emailed to orders@showinmotion.com
You will also need to contact the Vancouver Convention Centre for the following items:
- AV
- Food and beverage
- Electrical (you will need to bring your own power boards etc)
- Plumbing
- Rigging
- Booth security
- Booth cleaning
- Telecommunications/Internet
For any questions, please contact:
Alana Magalhaes
Exhibit Services Coordinator
D: +1 236-334-5865
E: amagalhaes@vancouverconventioncentre.com
On-Site
The VCC exhibit services desk will be open during exhibitor move-in and the first two hours of show open. On-site orders can be placed at the desk but will be subject to late-rate pricing.
For assistance outside of service desk/office hours during show open, exhibitors can call or text our guest services operations centre at +1 604-647-7299, available 24/7.
Important Reminder
Due to WorkSafeBC regulations, all exhibitors must wear approved high-visibility vests during move-in and move-out. Safety vests are available for purchase via the online ordering portal and can be picked up at the Exhibit Services Office during move-in. They’re also available in vending machines located at the West Loading Bays and East Delegate Concourse.
Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths, are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.
Delegate Bag Inserts*
If you have a delegate bag insert included in your package, the deadline for delivery of your inserts to Show in Motion is Friday 17 October 2025. Please ensure you have “SSIM 2025 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to 350 units. A sample or description of the insert is required by the ACG no later than Tuesday 30 September.
*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG. Email events-acg@uwa.edu.au.
Display Materials
All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the venue. It is the responsibility of the exhibitor to return the area to its original condition.
Electrical
All electrical equipment brought into the venue must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.
Deliveries
IMPORTANT
The Vancouver Convention Centre adheres to a STRICT no shipments policy and does not allow direct to show shipments of any kind. All exhibit material must be shipped to the address shown below, or use the delivery label:
SSIM 202
c/o Show in Motion
#21 – 8528 – 123 Street
Surrey BC V3W 3V6
CANADA
Please read through the exhibitor manual very carefully for more details.
Exhibition Floorplan*
*Please note, this is a draft floorplan to give an idea of the layout. Strict booth allocation processes are followed. Floorplan is subject to change.
Attendee/Exhibitor registration
Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.
Please register your attendees by Tuesday 30 September by registering online and selecting sponsor as the registration type.
Sponsor Terms and Conditions are available here.