Exhibitor Portal
Fourth International Slope Stability in Mining Conference
27-29 October 2025 | Vancouver Convention Centre, Vancouver, Canada
Exhibitor information
We look forward to helping you make the most of your sponsorship and exhibition of the SSIM 2025 conference. Here, you will find all the information you will need to prepare for your exhibit at the event. If you have any questions, please do not hesitate to email us.
Key Contact Details
Australian Centre for Geomechanics
Jo Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au
Natalie Miller
Event Coordinator
Phone: +61(8) 6488 3300
Email: nat.miller@uwa.edu.au
Exhibition Company – Show in Motion
Tanya Riznek
Senior Event Coordinator
Phone: +1 604-599-1440 ext 202
Email: tanya@showinmotion.com
Web: showinmotion.com
Vancouver Convention Centre Contact
Ayda Kharvaran
Event Coordinator
Phone: +1 604-689-8232
Email: AKharvaran@vancouverconventioncentre.com
Web: vancouverconventioncentre.com
Key Dates
Key Exhibition Timings*
| 26 October | 27 October | 28 October | 29 October | |
|---|---|---|---|---|
|
Bump in |
13:00 |
|
|
|
|
Exhibition Opens |
TBA |
TBA |
TBA |
TBA |
|
Morning Break |
|
TBA |
TBA |
TBA |
|
Lunch |
|
TBA |
TBA |
TBA |
|
Afternoon Break |
|
TBA |
TBA |
TBA |
|
Exhibition Closes |
|
TBA |
TBA |
TBA** |
|
Bump Out |
|
|
|
TBA** |
*Timings are in Pacific Standard Time (PST) and are subject to change, please check this page for most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 29 October. Show in Motion will begin to break down the booths from 15:00 (PST).
Key Deadlines
| Date | Requirement |
|---|---|
|
Tuesday 30 September |
Delegate bag insert descriptions to ACG for approval |
|
Tuesday 30 September |
Register all staff (including complimentary). If event is a sell-out, we cannot guarantee complimentary passes after this date. |
|
Tuesday 30 September |
If applicable in your entitlements, sponsor advertisements for the onsite program supplement due. |
|
Friday 3 October |
Completed exhibitor requirements form back to exhibition supplier. Please note, custom booths may require more bump in time and incur an additional cost. Please flag with the ACG. |
|
Friday 17 October |
Delegate bag insert delivery to Show in Motion. See delegate bag insert section for more information. |
|
Friday 17 October |
Exhibitor booth materials delivery to Show in Motion. See delivery information section for more details. |
|
Sunday 26 October |
Exhibitor bump in (set up) in Grand Ballroom 1 from 13:00 PST. |
|
Wednesday 29 October |
Exhibitor bump out (break down) after last afternoon break. Exhibition supplier will commence breakdown at 15:00 (PST). |
Booth Information
Included in the cost of exhibiting is one standard single exhibition booth, unless other arrangements have been agreed upon. Specifications are as follows:
- Single pipe and drape booth size – 10′ (3m) wide x 10′ (3m) deep, 8′ (2.4m) high drape back wall, 4′ (1.2m) high drape side wings.
- 1 x 6′ (1.8m) long skirted display table.
- 1 x paper booth identification number sign.
- Power – 1 x 5 amp power supply per 3×2 m booth (TO BE ARRANGED THROUGH VCC)
- Access to Wi-Fi Network: details for complimentary Wi-Fi will be advised.
Please note: lighting is not included in the booth and can be rented if required.
Our exhibition hire company has a wide range of booth furniture and display items for hire. These can be seen in the exhibitor manual, or online at showinmotion.com/trade-show-rentals
Please ensure your order forms are returned by 3 October 2025 and emailed to orders@showinmotion.com
Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths, are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.
Delegate Bag Inserts*
If you have a delegate bag insert included in your package, the deadline for delivery of your inserts to Show in Motion is Friday 17 October 2025. Please ensure you have “SSIM 2025 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to 350 units. A sample or description of the insert is required by the ACG no later than Tuesday 30 September.
*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG. Email events-acg@uwa.edu.au.
Display Materials
All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the venue. It is the responsibility of the exhibitor to return the area to its original condition.
Electrical
All electrical equipment brought into the venue must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.
Deliveries
IMPORTANT
The Vancouver Convention Centre adheres to a STRICT no shipments policy and does not allow direct to show shipments of any kind. All exhibit material must be shipped to the address shown below, or use the delivery label:
SSIM 202
c/o Show in Motion
#21 – 8528 – 123 Street
Surrey BC V3W 3V6
CANADA
Please read through the exhibitor manual very carefully for more details.
Exhibition Floorplan*
*Please note, this is a draft floorplan to give an idea of the layout. Strict booth allocation processes are followed. Floorplan is subject to change.
Attendee/Exhibitor registration
Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.
Please register your attendees by Tuesday 30 September by registering online and selecting sponsor as the registration type.
Sponsor Terms and Conditions are available here.